Create Bookable Appointment Slots In Google Calendar

Do you need a way for your students to see when you’re available for one to one support and to book appointments with you? You can do this using the Google Calendar appointment slots.

• Create Bookable Appointment Slots In Google Calendars
• How Do I Create Appointment Slots In Google Calendar
• Google Calendar Appointment Slot

Here’s how it works

You set up the Appointment Slots in your calendar with times, locations, descriptions etc. You share a link to your Appointment Calendar with your students. Students will have to be logged in with their Sheffield Hallam credentials to access the calendar. They can see what appointments are available and book one. Once that appointment is booked, that slot automatically becomes unavailable to other students. Both the student and staff member get email confirmations of the booking and the appointment is entered into your respective Google calendars. The booking will also be entered into the staff member’s Outlook calendar. Students can cancel their own bookings by returning to your appointment calendar or using the link in the email confirmation. You will get notification of the cancellation and the appointment will again become available to other students to book.

How to create appointment slots in Google Calendar You can create appointment slots on your school Google Calendars (mynovausername@email.vccs.edu) - which allows you to set a block of available time, and then people can automatically reserve slots in that time block. This works perfectly for faculty letting students make advising appointments. Creating Bookable Appointment Slots in Google Calendar You can create appointment slots, which are blocks of times that you make available for others to reserve with you. For instance, instructors can.

Create Bookable Appointment Slots In Google Calendars

How to set it up

Appointment slots will give you the ability to let other people book an appointment directly on your Google calendar. From a timeframe that you specify. This is useful for booking a 30 minute or one hour, or even a 15 minute time slot. How to make appointment slots in Google Calendar. In order to create bookable appointment slots, you will view your calendar in week or day view and click on the calendar where you want to create your open slots. Instead of making an event in your calendar, you will select the calendar type “Appointments Slots”.

Three things you should know

Firstly, your calendar and your appointment calendar are linked but not the same. When you share the link to your appointment calendar with students they can only see the appointment slots you’ve set up. They can’t see any other type of entry in your calendar.

Secondly, the link that you share for bookings will be the same for all and any appointments that you set up in that calendar. If you need to set up appointments for students from different modules you should create a new calendar for each of your modules. This will prevent students from one module booking onto appointment slots intended for students from a different module.

Finally, when a student makes a cancellation, you will get a cancellation email to notify you, however the declined appointment will remain in your Outlook calendar unless you delete it manually.

29 Jan Creating appointment slots in Google Calendar

You may be familiar with making events in your Google Calendar, but have you ever used the appointment slots function? This allows you to block out bulk sections of your time, which people can then book appointments into, if you share the link with them. This is great for organising 1-2-1’s with your team.

Firstly, you will need to head over to your calendar, and highlight the selected date and time range you want to make your appointment slots, as you would a normal calendar event. When the box pops up to let you create the event, you want to click on ‘Appointment slots’ in the top left corner.

If you’ve never used Appointment slots before, you may see this message, which provides you with a brief overview of what Appointment slots are and how they work. Click on ‘Get started with appointment slots’ to continue.

You will then see the following screen. You can set a title for your appointment slots, such as ‘Team Performance Reviews’, and amend the time and location. You can also choose to block book the appointment slots as one whole session, or to break it down into slots. We will leave it as the standard 30 minutes for this example.

Once you are finished, click ‘Save’ and the time will be reserved in your calendar.

When you go back into the event, you will be able to see a link for ‘This calendar’s appointment page’. This link can be shared with your team to allow them to book slots into your schedule.

When you or any of your colleagues visit this link, they will see the below. Each team member can then pick a slot that suits them and their other arrangements, and click on the grey box to reserve the 30 minute slot.

The team member can then edit the title, such as add in their name, and they can choose to change the location or add additional details in the description box.

How Do I Create Appointment Slots In Google Calendar

Once the appointment is saved, it will then appear as booked out in the team calendar view. This will also then add an additional appointment in your single view calendar, so that you can see who you are meeting and when.

This is a great tool when you are in demand to meet with a lot of people, but only have specific time slots available. You could share the appointment link with a range of people both inside and outside of your organisation, allowing people to book appointments with you based on a first come, first served basis.

Google Calendar Appointment Slot

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